We provide full-service event planning for Dallas-area nonprofits, corporations and personal events. Camille Cain Barnes’ extensive Dallas work history and connections to area vendors provides you professional, full-service event planning.
Event Planning
- Complimentary consultation with potential client
- Proposal of work for review and agreement
- Develop event budget with itemized fundraising goals
- Present proposals for venue selection and coordinate all pre-event meetings
- Create and manage regularly updated event responsibility lists for client
- Conduct meetings with the event chairs and planning committee
- Research and present proposals and quotes to client for various event rentals, décor and floral
- Work with the event venue or caterer to make decisions with client on the food and beverage menus
- Secure Band, DJ, event emcee and/or speakers and provide approved script about client for the event
- Secure and manage all event vendors, review contracts and obtain client approval and signature
- Create diagram of tables with assigned guest seating and create venue floor plan for event set up
- Secure silent and live auction items and raffle prizes from client’s contacts
- Manage silent auction, live auction and raffle item set up and tear down
- Create pre-event silent auction and raffle preview on Power Point slide show with item descriptions to entice guests to bid
- Recruit volunteers from client’s contacts to assist before, during and after event
- Assist with post-event duties: vendor payments, thank you notes to volunteers and sponsors, and tax receipts for guests
- Create recap of the event with client to show event success
- Report ideas for event improvement and help secure next event date and venue
Event Marketing and Promotion
- Secure event photographer and share post-event photos on social media from client and CCB Events
- Write content and post approved event messaging on social media from client and CCB Events
- Promote client’s event on the CCB Events company website
- Write and post approved event promotional content for social media, e-newsletters and website
- Draft sponsorship materials with list of benefits and use to secure event sponsors with client’s contacts
- Promote table and ticket sales to client’s contacts on social media to help reach fundraising goal
- Draft press releases for pre-event distribution to promote attendance and for post-event distribution to celebrate success
- Manage the creation, design, print and production of all event materials including invitation and graphics for web
- Use client’s customer relationship management program to promote the event
Day of Event Responsibilities
- Camille Cain Barnes of CCB Events will serve as the Event Director
- Event day coordination of venue set up, all vendors, deliveries, guest registration, auction, guest check-out, venue tear down
- Manage all volunteers